Caregivers, disabilities, special needs, parents, families, emergency-preparedness-plan-supplemental-documentation

Emergency Preparedness Plan: Supplemental Documentation

This week in our series, we will discuss Emergency Preparedness Plan: Supplemental Documentation. In last week’s post, we talked about Medications. This week’s blog post will be short, but will include the key items needed for extra documentation.

What To Consider

There are so many documents to consider during emergency preparedness planning.  The following are just some ideas to inspire you to think about what documents might be helpful in your situation.

  • Surgical History
  • Diagnostic History
  • List of Hospital Visits including the hospital name, location, date, and reason for the visit
  • Lists of all tests such as x-rays, MRIs, CT Scans. Also include the name, location, date, and reason for the test
  • Documentation explaining any rare or unknown conditions that might help others
  • Documentation on all diagnoses
  • Daily List of Medical Supplies, like underpads, nitrile gloves, baby wipes, etc.
  • Daily List of all Wound Care Items needed, like saline or gauze of a specific size, etc.
  • Daily List of all Diabetic Supplies like testing strips or needles
  • Lists of any hardware and how to operate, consider things like your wheelchair manual

Small Steps

We continue the emergency preparedness plan series on the theme that you can do anything in small steps. Try to take 5 to 10 minutes this week to think about what documentation might be unique to your situation and may help anyone who also takes care of your loved one. Write your ideas down and refine them as you learn what you need in an emergency.

“This weeks action step: collect some key information about your home that might be helpful during an emergency.” #EmergencyPreparedness

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Now What?

The supplemental documentation is one of the harder tasks as you don’t know what others might need to know, as you are used to knowing it all.  Consider talking to others to see what they might want to know in order to help you in an emergency. You can take a photo of the piece of paper that you wrote ideas on and store it on your phone on the MindLight App. This will allow you to make the list mobile and visible to share with everyone else that cares for your loved one and they might also help you find more ideas to include. The checklist feature within the tasks in MindLight is also useful when you are trying to list a large amount of items.


You can store your documents safe and securely within the Mindlight App and share them with family members or caregivers

Emergency Preparedness, Virtual filing, safe, secure
Keep important information at the ready and accessible to everyone with the MindLight Virtual Filing Cabinet. MindLight will also notify you and relevant team members when someone adds or updates information, ensuring that no one’s left out of the loop.
Keep important information ready and accessible

Coming Up…

The intent of this series is to educate and connect you with the resources and tools needed to help you feel confident in an emergency situation. Coming up next we will talk about Equipment Considerations in an emergency.

Let us know your thoughts or any other tips that have helped you by commenting on Facebook or Twitter.

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All emergency planning details are adapted from Emergency Preparedness Plan.  MindLight CEO is a contributing author.

You can also read more about the Author, Laura George, the Workbook and Support Group in App.

Disclaimer: This Content is not intended to be a substitute for professional medical advice, diagnosis, or treatment. Seek the advice of your physician or other qualified health provider with any questions you may have.

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